Project Closing

Closing Project

Project closing, where the project is finished. One of the most ignored parts of the project management process.

It includes administrative activities ( collecting and finalizing all the paperwork) needed to complete the project, and technical work to confirm that the final output of the project is acceptable.

Sometimes projects never seem to officially finish.

Steps required to complete the Close phase.

Step 1. Confirm all the project requirement have been met.

Step 2. Obtain final acceptance of the project from the operations, maintenance, and customer, etc.. 

Step 3. If any issues/blockers prevent final acceptance by operations, maintenance, and customer, negotiate a settlement or other resolution.

Step 4. Make the final payment and complete cost records.

Step 5. Final lessons learned and share with the organization.

Step 6. Create & distribute a final report of phase performance.

Step 7. Handoff the completed project deliverables to the appropriate stakeholders ( the customer, operations and maintenance, etc..

Step 8. Confirm all contracts have been officially closed, update and records.

Step 9. Celebrate!

                                          Steps required to complete the Close phase.

CHECK CARD FOR PROJECT

CHECK CARD OR WORK AUTHORIZATION  SYSTEM

It is a very important document, which allows doing the next activity in the project.

It includes

• Project Name/Code
• Sub-contractor request for permission of activity. Eg. date, location etc
• Clearances from various department.
• Inspection of previous work before the start. It may be a visual check or a machine check.
• Reinspection, If not as per the requirement.
• Approval from client and contractor.

Appropriates measures must be taken to avoid

• Rework
• Poor quality
• Error
• Delay

Sample Check Card (POP Work) document as below...

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CONTRACT VARIATION REQUEST

Contract Variation:
                                            "Scope of work change"

Reason:

• Design Error
• Design omission
• Owner's request
• Field condition
• Unforeseen Condition

To avoid all the disputes which lead to arbitration/legal proceeding.

Follow this instruction to avoid contract variation dispute.

Sample document